Privacy Policy and How We Use the Data You Provide
At IVS Group Inc., we are committed to protecting the privacy and confidentiality of personal information collected during the employee onboarding process. This Privacy Policy outlines how we collect, use, disclose, and safeguard the personal information of our employees during the onboarding process.
1. Information We Collect: During the onboarding process, we may collect various types of personal information, including but not limited to: Contact information (such as name, address, email address, phone number)Identification information (such as social security number, passport number, driver's license)Employment history and qualifications (such as resume, work experience, education)Financial information (such as banking details for payroll purposes) Emergency contact information Any other information necessary for employment purposes.
2. How We Use Collected Information: We use the collected personal information for the following purposes: To facilitate the onboarding process and establish employment records To verify identity and eligibility for employment to communicate with employees regarding employment-related matters. To process payroll and benefits to comply with legal and regulatory requirements. To ensure the safety and security of our employees. For any other purpose related to the employment relationship.
3. Information Sharing and Disclosure: We may share personal information with third parties in the following circumstances: With service providers who assist us in the onboarding process, such as payroll processors, background check providers, and IT support services. With government authorities or law enforcement agencies as required by law or in response to legal process. With other entities in the context of a merger, acquisition, or sale of assets, where the information may be transferred as part of the transaction. With other parties with the employee's consent or as otherwise permitted by applicable law
4. Data Security: We are committed to ensuring the security of personal information and have implemented appropriate technical and organizational measures to protect against unauthorized access, disclosure, alteration, or destruction of data. Access to personal information is restricted to authorized personnel only, and we regularly review and update our security practices to maintain the integrity of the data.
5. Data Retention: We retain personal information for as long as necessary to fulfill the purposes for which it was collected, including legal, accounting, or reporting requirements. When personal information is no longer needed, we will securely dispose of or anonymize it in accordance with our data retention policies.
6. Your Rights: Employees have certain rights regarding their personal information, including the right to access, correct, or delete their information, as well as the right to restrict or object to certain processing activities. Requests to exercise these rights should be directed to the HR department.
7. Updates to Privacy Policy: We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any updates will be posted on our website or provided to employees through other appropriate channels. By proceeding with the onboarding process, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, and disclosure of your personal information as described herein. If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at 1-800-756-0089.